Rental Policy

Please review these highlights before booking. For full terms, download the PDF below.

View Full Terms & Conditions (PDF)

Insurance (Required)

Renter must obtain insurance covering loss, theft, accidental damage, fire, water, vandalism, and liability during the rental period.
Provide Certificate of Insurance (COI) listing [Your Company Name] as Loss Payee and Additional Insured when required.
Coverage must equal or exceed the full replacement value of rented items.

Deposits & Payment

Refundable security deposit required; due prior to pickup/delivery.
Rental fees + deposit must be paid in full before release of equipment.
Deposits are returned after check-in and inspection, minus any deductions.

Pickup, Delivery & Setup

Delivery/setup available for a fee; schedule in advance.
Authorized adult with ID must be present to sign at delivery/pickup.
Renter is responsible for site readiness: power, access, weather protection, and security.

Responsibility & Care

Responsibility transfers to renter when equipment leaves our possession and ends upon return check-in.
Use gear only as intended, by qualified personnel. No alterations or subleasing.
Report issues immediately; do not attempt unauthorized repairs.

Damages, Loss & Replacement

Renter pays for repairs or full replacement of lost/stolen/destroyed items.
Missing parts, cables, or cases are billable at replacement cost.
Cleaning fees may apply for excessive dirt, smoke, liquids, or adhesive residue.

Returns & Late Fees

Return by agreed date/time in the same condition (normal wear excepted).
Late returns are charged at the standard daily rate per day (or portion) late.
Loss-of-use charges may apply if late return impacts another booking.

Cancellations & Changes

More than [X] days out: refund minus processing fee.
Within [X] days: partial or no refund, at our discretion.
Reschedules subject to availability and potential price differences.

Outdoor, Power & Weather

Outdoor use requires proper weather protection (tents, covers, raised platforms).
Keep electronics away from liquids; use dedicated, stable power and proper cabling.
We may refuse setup or power-on if conditions are unsafe. Safety decisions are final.

ID Verification & Security

Valid government ID required. Additional verification may be required for high-value rentals.
Renter must ensure equipment is secured at all times (on-site supervision, locked rooms/cases, etc.).

Typical Fees

Fee	Typical Amount (Edit as needed)
Security Deposit	[e.g., 25–50% of rental or fixed $ amount]
Late Return	Daily rate per day (or portion) late
Cleaning	[e.g., $35–$150+] depending on severity
Missing/Destroyed Item	Full replacement cost
Damage (Repairable)	Actual repair cost + parts
Delivery/Setup	Quoted by distance, time, crew, and complexity

All fees subject to change until booked and confirmed.

Disclaimer: This page summarizes key rental policies. It does not replace our full Terms & Conditions. By booking, you acknowledge responsibility for obtaining insurance and agree to the full Terms.

Download Full Terms (PDF)

Questions? Contact [your-email] • [your-phone]
Last updated: [Month Day, Year]